Port City Software
We Save Your Team |
We help growing businesses replace spreadsheets, repetitive tasks, and overloaded inboxes with simple systems that work from day one.
30-minute call. No sales pitch. We'll identify the fastest way to save your team time, software or not.
Senior engineers. Real-world businesses.
We've built software inside fast-moving companies and growing local businesses. We understand what actually breaks when things get busy, and how to fix it without overcomplicating things.
What we do
Most businesses don't need "more tools." They need fewer manual steps, clearer workflows, and systems that don't fall apart as they grow.
We help by:
- Removing repetitive work
- Connecting the tools you already use
- Replacing fragile spreadsheets and inbox-based processes
Sometimes that's custom software. Often, it's a proven system we can put in place quickly.
Start with a proven system
(Ai) Site Assistant
An AI support and intake assistant for businesses with real traffic and real questions.
- Answers common questions instantly
- Routes customers to the right person
- Books meetings using your existing calendar
- Reduces email and phone interruptions
Live on your site in days, not months.
Works with your current website, content, and scheduling tools.
See it in action, sign up for free →
When off-the-shelf tools stop working
Custom Software
When your business outgrows generic tools, we build software around how your team actually works.
Common projects include:
- Dashboards and admin tools
- Internal systems for staff and operations
- Secure logins and data access
- Automation between tools you already use
Automation & Integrations
We connect the systems you already run so information flows automatically.
- Replace spreadsheets
- Sync CRM, inventory, and reporting
- Automate handoffs and follow-ups
- Zapier, Make, and custom integrations
Practical AI tools
AI should remove friction, not add confusion.
We build AI tools that help with:
- Quotes and estimates
- Intake forms and document processing
- Simple decision support
Who we work with
Teams with real day-to-day operations
If your business has people, process, and growing complexity, we can help.
Common clients include:
- Contractors and home services
- Restaurants and hospitality groups
- Property management companies
- Professional services firms
- Organizations outgrowing spreadsheets
We also work well with organizations that serve the public: members, customers, residents, or vendors.
Good fit if
- Someone on your team owns operations or process
- Manual work is slowing things down or causing mistakes
- Your current tools don't quite fit anymore
- You care about fixing things the right way, not just the fastest way
Not a fit if
- You only need a marketing website
- Lowest cost matters more than reliability
- You're a solo operator with very simple workflows
- You want something launched next week regardless of quality
How we work
We focus on outcomes, not buzzwords.
- Senior-level engineering
- Clear communication
- Clean, maintainable systems
- Software built to last
We stay involved after launch with:
- Ongoing improvements
- Feature additions as workflows change
- Monitoring and performance tuning
We aim to be a long-term partner, not a one-off vendor.
Let's fix the workflow |
No black boxes. No surprises. You'll always know what we're building and why.
30-minute conversation. Focused, practical, and pressure-free.